In the past years, the need for comprehensive, enterprise-wide document and record management has leapt to the top of most business agendas. Increased regulation, risk management, new collaborative working practices, and business efficiency all have contributed to the growing strain on existing business processes. The exponential growth in e-mail is forcing most organizations to review arrangements for document archiving and retrieval.
A growing culture of regulation and the need for transparency of information is stepping up the pressure on organizations to improve their reporting processes. Thus, the need of the hour is to make scattered business information available on request anywhere, anytime.
By using a modern Electronic Document Management System (EDMS) solution, businesses can unlock the value of disparate corporate information and make rapid and accurate decisions that contribute to the overall profitability of the organization. They can also slash the cost of regulatory compliance, which places an enormous burden on many businesses today.
With a Web Browser Retrieval Application users can capture, store, search and quickly retrieve documents of any format. This means information from across the company can be stored in an enterprise repository, where controlled access can be given to any member of the staff and businesses can significantly reduce the cost of company-wide information management.
More than 80 per cent of an organization’s information is held in unstructured form such as physical papers, text files, graphics, and e-mail. Yet this information provides the basis of most business communication and decision-making.
If this information is not controlled or properly filed, it is a source of significant organizational risk, which can result in serious financial penalties. Properly managed information provides an opportunity for significant business improvement, new ways of working, competitive advantage, and sharing of organizational knowledge.